Category Archives: Club By Laws

Ruling Memorandum on Bylaws

Ruling Memorandum 

February 15, 2016

 

On the subject of if a member is delinquent on his or her dues should that member be required to pay the initiation fee and reapply as a new member?

After a review of the bylaws it is the conclusion of the board that any member that is delinquent on his and her dues after the March 1 deadline must reapply as a new member and is subject to all fees and filings that apply to a new member.

Furthermore, it is the opinion of this board that a member that is delinquent in their dues no longer qualified as a Member, and therefore their Membership and Flying Privileges are revoked.  Since flying privileges are part of Membership they are subject to the same rules.

Also the interpretation of the rules is: there are only two categories of membership applications to the club.

  1. Currents members who are renewing and pay only the dues.
  2. Nonmembers who must pay dues and the additional fee.

There is no provision in our rules for prior members who would like to join the club again.

Article 3: Membership

Section 1: Qualifications

No. 2

A general member having in his or her possession a current AMA membership card, being current on all initiation fees, dues, assessments, and not being in a state of suspension or termination  or having been expelled.  See Article 3 – Membership, Section 2 – Special Considerations. 3

Article 3: Membership

Section 3: Dues, Assessments, Etc.

A seventy-five dollar ($75.00) initiation fee shall be incurred on all new members.  This amount is not pro-rated.  Membership renewals will not be pro-rated.  Existing members who request a hardcopy of the newsletter will incur an additional ten dollar ($10.00) fee. Dues are payable, on or before January 1 of each and every calendar year and delinquent as of March 1 of that year.  Those members who are delinquent paying their dues on time (by March 1) immediately lose their flying privileges and cannot fly at the field until their dues are paid in full.

 

Vote 7 Yes 1 Dissentient

Club By Laws

Bylaws of Corona R/C Club, Inc.

Article 1: Organization

Section 1.  Corporation

  1. Corporation Name. The name of this corporation shall be “Corona R/C Club, Inc.”.  The organization may at its pleasure by a majority vote of the membership body change its name.
  2. Principal Office. The principal executive office and the principal office for the transaction of the business of the Corporation may be established at any place or places within or without the State of California by resolution by the Board of Directors.

 

Article 2: Purpose

Section 1. Purpose Statement

  1. Specific Purpose. Our mission is to promote the awareness, preservation, advancement, and participation in building and flying model radio controlled aircraft as a hobby.  As a family oriented club, we encourage among our members a close personal acquaintance, friendly spirit of mutual cooperation and most of all the enjoyment of flying our model aircraft.  Specifically we –
    1. Mentor newcomers and the youth of our community in the safe operation and enjoyment of model aircraft by providing experienced flight instructors for anyone who is interested in learning to fly their model airplane,
    2. Promote interest in model aviation in our community through participation at local air shows and other community events,
    3. Organize and promote club sponsored flying contests, events and other radio control (R/C) related activities for members and the local community,
    4. Maintain a safe flying site and environment for model aircraft,
    5. Secure and maintain appropriate insurance for the club and its members through affiliation with the Academy of Model Aeronautics (AMA),
    6. Practice the goals and ideals of the AMA,
    7. Share experiences, education and information regarding model aviation through regular monthly meetings, club events and activities, and at local community events,
    8. Publish a monthly newsletter for club members about our activities,
    9. Maintain a website for communicating club information including a calendar of flying and R/C related events and activities.
  2. General Corporate Purpose. The general purpose for which this Corporation is organized is to engage in any lawful act or activity for which a corporation may be organized under the Nonprofit Public Benefit Corporation Law of California, provided, however, nothing in this Article 3 shall be construed to authorize this Corporation to carry on any activity for the profit of its officers, Directors or other persons or to distribute any gains, profits or dividends to any of its officers, Directors or other persons as such.  Furthermore, nothing in this Article shall be construed as allowing the Corporation to engage in any activity forbidden under Section 501(c) (3) of the Internal Revenue Code.
  3. Public Purpose. This Corporation has been formed under the California nonprofit Public Benefit Corporation Law for the public purposes described above, and it shall be nonprofit and nonpartisan.  No substantial part of the activities of the Corporation shall consist of the publication or dissemination of materials with the purpose of attempting to influence legislation, and the Corporation shall not participate or intervene in any political campaign on behalf of any candidate for public office or for against any cause or measure being submitted to the people for a vote.
  4. Prohibited Activities. The Corporation shall not, except in any insubstantial degree, engage in any activities or exercise any powers that are not in furtherance of the purposes described above in Article 2.1.

 

Article 3: Membership

Section 1. Qualifications

Qualifications for general membership are as follows:

  1. A person who is of good standing in the community, regardless of race, creed, sex, color or national origin. By completing a membership application form, the person demonstrates a willingness to comply with the corporation bylaws and Field Safety Rules of the Corona R/C Club, Inc.
  2. A general member having in his or her possession a current AMA membership card, being current on all initiation fees, dues, assessments, and not being in a state of suspension or termination or having been expelled.  See Article 3 – Membership, Section 2 – Special Considerations.
  3. A general member shall be classified in one of the following membership ranks:
    1. Senior: Defined as a dues paying member, age sixty-five (65) or older
    2. Adult: Defined as a dues paying member, age eighteen (18) to (sixty-four) 64
    3. Youth: Defined as a dues paying member whose age is less than eighteen (18)
    4. Family: Defined as dues paying members not exceeding four (4) who reside at the same residence
    5. Complimentary: Defined as a non-dues paying member given a one (1) year honorary membership
    6. Lifetime: Defined as a non-dues paying member given a lifetime honorary membership

Section 2. Special Considerations

  1. Armed forces personal on active duty may be allowed the use of the Corona R/C Club Inc. facilities without charge. A valid proof of current military status and a currently valid Academy of Model Aeronautics (AMA) card must be presented if requested.
  2. Complimentary and lifetime memberships will be determined at the discretion of the board of directors and does not require club membership approval or confirmation.
  3. The president will receive at the expense of the corporation, a reimbursement for the cost of their AMA membership.
  4. All elected club officers 1) will receive at the expense of the corporation a reimbursement for the cost of their club membership while holding office, 2) will be defined as a general dues paying member, 3) will be counted in the quorum rule constituting a present general membership presence to conduct the business of the club, 4) will have their membership rank assigned as either Adult, Senior, or Family, 5) will have the right to vote on all general membership club motions and club elections as all other general members.
  5. A Non-Flying-Member (NFM) is a general member and meets all of the requirements as any general member except for not having a current Academy of Model Aeronautics (AMA) membership card. A Non-Flying-Member cannot fly at the field unless they possess a current AMA membership card in which case their membership rank changes upon notice to the club treasurer and/or membership coordinator.  They will be logged in the club roster.  However because they lack a current AMA membership card they cannot be logged on the AMA club roster.

Section 3. Dues, Assessments, Etc.

The following fees shall be charged for making application for new members and membership renewal in the corporation .  Membership rank is determined by a member’s age as of January 1 of the renewal or application year.

General Membership

Type

Age Annual New Member (pro-rated by quarter)1 Membership

Renewal2

Jan – March April – June July – Sept Oct – Dec
Youth 5 – 17 years $100.00 $93.75 $87.50 $81.25 $25.00
Adult 18 – 64 years $125.00 $112.50 $100.00 $87.50 $50.00
Senior 65+ years $100.00 $93.75 $87.50 $81.25 $25.00
Family Up to 4 members $155.00 $135.00 $115.00 $95.00 $80.00
Newsletter (Hardcopy) Members only3 $10.00 $7.50 $5.00 $2.50 $10.00
Non-Member $15.00 $11.25 $7.50 $3.75 N/A

1) This amount includes a one-time fee of $75.00 which is not pro-rated

2) Membership renewals are NOT prorated quarterly.

3) Newsletters are sent via email at no charge, a $10.00 additional surcharge can be added to your renewal dues if you wish to receive a hardcopy of the newsletter.

 

A seventy-five dollar ($75.00) initiation fee shall be incurred on all new members.  This amount is not pro-rated.  Membership renewals will not be pro-rated.  Existing members who request a hardcopy of the newsletter will incur an additional ten dollar ($10.00) fee. Dues are payable, on or before January 1 of each and every calendar year and delinquent as of March 1 of that year.  Those members who are delinquent paying their dues on time (by March 1) immediately lose their flying privileges and cannot fly at the field until their dues are paid in full.

  1. All elected officers (this does not include those who appointed by an elected officer) will receive all the special considerations outlined in Article 2- Membership, Section 2 – Special Considerations, Item #4.
  2. Complimentary members receive one (1) calendar year free membership as long as a valid Academy of Model Aeronautics (AMA) membership is maintained.
  3. Lifetime members receive free membership for their lifetime but can only participate in club functions as long as they maintain a valid AMA membership.

Section 4. Number of Members

The general membership shall be limited to four hundred (400) dues paying members.   The Academy of Model Aeronautics (AMA) roster and Corona R/C Club membership roster shall be established and maintained by the treasurer or assisted by a designated club officer and/or club membership coordinator (appointed position).  The club membership roster shall contain current status as to dues, assessments, office or instructor status, Academy of Model Aeronautics (and HAM, if any) license numbers and expiration dates, and their membership type ranking and other pertinent information deemed necessary to perform normal club business operations.

The record of names and addresses of the general members of this corporation shall constitute the membership list of the corporation and shall not be used, in whole or part, by any person for any purpose not related to a member’s interest as a member.

Section 5. Commencement

A membership shall commence:

  1. After presentation of the required fees and assessments.
  2. Upon satisfactory evidence of an active (valid) open membership in the Academy of Model Aeronautics (AMA).
  3. After completing and signing the membership application of the Corona R/C Club, Inc. and upon receipt of a signed copy of the bylaws and Field Safety Rules from any current club officer.

Section 6. Non-transferability of Membership

No member may transfer a membership or any right arising there from.  All rights of membership cease upon the members resignation from the club or in the event of death.

Section 7. Suspension or Termination of Membership

The club membership of a general member shall be suspended or terminated upon the occurrence of any of the following events:

  1. Repeat violations of Academy of Model Aeronautics (AMA) safety guidelines shall be cause for suspension regardless of the violating member’s concurrence. A general member may be placed on suspension by any officer or field marshal without concurrence of a majority of the elected officers and or field marshal. An action vote in accordance with this article will be taken at the next general meeting following a suspension.
    1. If a suspended general member can show just cause for his or her actions, which are/were not in accordance with the bylaws or Field Safety Rules (which includes a possible change of thinking by the suspended member, wherein the suspended general member concurs and agrees to cease and desist actions not conforming to the bylaws or Field Safety Rules), a vote shall be taken (action as a result of this vote will be outlined later in this article) by the membership. A suspended member may be so justified in his or her actions, that a change of bylaws or Field Safety Rules is apparent and required. If this condition so exists, the justification shall take place as a request for amendment to the bylaws as outlined in the amendment paragraphs.
  2. Suspension or termination in general can usually be considered the result of willful or deliberate violation of or failure to comply with the bylaws, or Field Safety Rules of the Corona R/C Club, Inc.
  3. Upon a determination by the board of directors that the general member has engaged in conduct materially and seriously prejudicial to the interest or purposes of the corporation, a vote for expulsion and termination of membership shall be put forth at the next regularly scheduled meeting and shall require a two-thirds (2/3) attending majority vote for expulsion. The board shall provide the member with reasonable written notice and an opportunity to be heard either orally or in writing.
  4. A general member may voluntarily terminate his or her membership upon their request in writing and presented to the president or secretary of the corporation personally or by mail, such membership to terminate upon the date of delivery of the notice or date of deposit in the mail. All accrued benefits will be forfeited.  Accrued benefits may be defined as initiation fees, dues, and assessments.

 

Article 4: Officers

Section 1. Designation of Officers – Board of Directors

The officers of the corporation shall have six elected officers and collectedly they shall be known as the Board of Directors. These positions are:  President, Vice-President, Secretary, Treasurer, Editor, and Publicity / Public Relations (PR).  The board of directors should meet once a month and the meeting chaired by the president or a designate.

Section 2. Qualifications of Officers

Any person who is a general member of the Corona R/C Club, Inc., having a current Academy of Model Aeronautics (AMA) membership, is over the age of eighteen (18), who has been in good standing for a minimum of twelve (12) months may serve as an officer of this corporation.

Section 3. Duties

It shall be the duty of the Officers to:

  1. Act with responsibility, authority and accountability in all aspects (financial, legal, ethical, safety) of the corporation so that the corporation can function and operate as a non-profit organization.
  2. Act Perform any and all duties imposed on them collectively or individually by law, by the articles of incorporation, or by these bylaws;
  3. Appoint and remove, employ and discharge, and, except as otherwise provided in these bylaws, prescribe the duties and fix the compensation, if any, of all officers, agents, and contractors of the corporation;
  4. Meet at such times and places as required by these bylaws,
  5. Inform general members on the proper manner to run a 501.c.3 non-profit organization at the board level.

Section 4. Term of Office

Each officer shall hold office for a period of twelve (12) months and until his or her successor is elected and qualifies.

Section 5. Compensation

Officers shall serve without compensation.  This includes any fees incurred for attending regular and special meetings of the board.  They shall be allowed reasonable advancement or reimbursement of expenses incurred in the performance of their duties.

Section 6. Place of Meetings – Board of Directors

Board meetings shall be held at the principal office of the corporation unless otherwise provided by the board or at such other place as may be designated from time to time by resolution of the board of directors.

Section 7. Special Meetings of the Board of Directors

Special meetings of the board of directors may be called by the president, the vice president, the secretary, by any two officers, or, if different, by the persons specifically authorized under the laws of this state to call special meetings of the board.  Such meetings shall be held at the principal office of the corporation or, if different, at the place designated by the person or persons calling the special meeting.

Section 8. Quorum for Meetings

  1. A quorum shall consist of a majority of the members of the board of directors. If a quorum cannot be attained the remaining board members shall motion to reschedule the meeting until a quorum is attainable and motion to adjourn the meeting until such time that the rescheduled meeting can take place.
  2. Except as otherwise provided under the article of incorporation, these bylaws, or provisions of law, no business shall be considered by the board at any meeting, general membership and/or board of directors meeting, at which the required quorum of club officers / board of directors is not present, and the only motion which the chair shall entertain at such meeting is a motion to adjourn.

 

Section 9. Non-liability of Officers

The officers shall not be personally liable for the debts, liabilities, or other obligations of the corporation.

Section 10. Elections of Officers

Officers shall be nominated during the regularly scheduled general membership meeting each and every October of each calendar year with nominations again accepted at the November regularly scheduled meeting prior to the final vote being cast. No nomination will be accepted unless the nominee is present to accept.  All nominations must be confirmed by a minimum of one (1) person at the regularly scheduled meeting. Officers shall be elected by popular vote by a quorum of the membership in attendance during the regularly scheduled meeting each November of every calendar year.

Voting for the election of officers shall be by written ballot.  Each general member in attendance of a regularly scheduled meeting shall cast one (1) vote per officer’s position. There shall not appear any place on such ballot any mark or marking that might tend to indicate the person who cast such ballot.  Voting by proxy is not permitted.  If any officer’s office position is unopposed, the nominee shall be elected by default and shall not require a formal ballot vote.

Newly elected officers shall assume their role on the 1st of January of corresponding year.

Section 11. Removal and Resignation of Officers

  1. Any officer may be removed, either with or without cause, by the Executive Board Committee at any time. See Article 5 – Committees.
  2. Any officer may resign at any time by giving written notice to the board of directors or to the president or secretary of the corporation. Any such resignation shall take effect at the date of the receipt of such notice or at any later date specified therein, and, unless otherwise specified therein, the acceptance of such resignation shall not be necessary to make it effective.

Section 12. Vacancies of Officers

Any vacancy caused by the death, resignation, removal, disqualification, or otherwise, of any officer shall be filled by the board of directors.  In the event of a vacancy in any office other than that of president, such vacancy may be filled temporarily by appointment by the president until such time as the board calls for a new election (see Article 4 – Officers, Section 10 – Elections) at the next regularly scheduled general meeting.  A quorum of both the club officers / board of directors and general membership must be in attendance with each general member casting one (1) vote.  A majority vote of the general membership (club officers and general members) is required to determine a replacement.

Section 13. Duties of Officers

  1. President: The President shall preside at all meetings of the Corona R/C Club, Inc. and enforce due observance of the bylaws utilizing parliamentary procedure. The President shall decide all questions of order, offer all motions for consideration (regularly made), Non-Discriminatory apportion duties (as far in advance as possible), call special meetings, appoint all committees. He or she shall perform any and all duties his office may require.
  2. Vice President: In the absence of the president, or in the event of his or her inability or refusal to act, the vice president shall perform all the duties of the president, and when so acting shall have all the powers of, and be subject to all the restrictions on, the president. The vice president shall have other powers and perform such other duties as may be prescribed by law, by the articles of incorporation, or by these bylaws, or as may be prescribed by the board of directors.
  3. Secretary: The secretary shall certify and keep at the principal office of the corporation or at such other place as the board may determine, a book of minutes of all meetings of the directors, and, if applicable, meetings of committees of directors and of members, recording therein the time and place of holding, whether regular or special, how called, how notice thereof was given, the names of those present or represented at the meeting, and the proceeding thereof. The secretary shall file any certificate required by any statue, federal or state, give and serve all notices to members of the organization, and be the official custodian of the records and seal of the organization.  The secretary shall be responsible for maintaining the bylaws and will update them accordingly to ensure new members have the most recent edition. Correspondences to the membership that have been approved by the president will also be handled by the Secretary.
  4. Treasurer: The treasurer shall:
    1. Have charge and custody of, and be responsible for, all funds and securities of the corporation, and deposit all such funds in the name of the corporation in such banks, trust companies, or other depositories as shall be selected by the board of directors.
    2. Receive, and give receipt for, monies due and payable to the corporation from any sour whatsoever. This includes all initiation fees, dues, special assessments, and receipts from club sponsored events.
    3. Keep and maintain adequate and correct accounts of the corporation’s properties and business transactions, including accounts of its assets, liabilities, receipts, disbursements, gains, and losses.
    4. Render to the president, whenever requested, an account of any or all of his or her transactions as treasurer and of the financial condition of the corporation.
    5. Add the names of all new and renewing members’ status to “paid” and provide to the editor an updated list of all current members.
    6. Render to the entire membership, their current year membership badge.
  5. Editor: The editor shall send a monthly newsletter via email or hardcopy to all members in good standing outlining past, current, and future club events.
  6. Publicity / Public Relations (PR) : The Publicity / Public Relations (PR) officer shall:
    1. Promote a positive image of the organization by creating and designing, producing, and distributing all publicity materials excluding the newsletter
    2. Establish links with the local media and provide regular reports and press releases on club news and activities.
    3. Act as a media spokesperson for the corporation.
    4. Investigate and identify potential promotional opportunities for the club
    5. Promote the corporation on all known R/C related media. This includes but is not limited to websites, newsletters of other clubs, etc.

Section 14.  Authorized Spending Limits

The board of directors has the authority to spend and pay for any monthly or yearly fees required for the proper functioning and maintaining of the corporation without approval of the general members.

  1. Club Business Non-Emergency Expenditures. The club officers / board of directors have the authority to spend a maximum of five hundred ($500.00) per month on club related business, to accrue throughout the year without the requirements of a majority vote from a regularly scheduled membership meeting.
  2. Club Business – Emergency Expenditures. The board of directors may authorize the expenditure of club funds for emergencies, up to fifteen hundred ($1500.00) per incident, without approval of the general membership.
  3. Reporting Over Budget Expenditures. Any amount over the outlined amounts shall require a majority vote in the affirmative in order to expend the funds as needed. Any expenditure will be reported, at the next regularly scheduled meeting by the treasurer.
  4. Unauthorized Expenditures. No single officer or general member shall be permitted to expend funds in the name of the corporation without a majority vote of the board of directors. Failure to seek board approval will result in non-reimbursement of the expense and will be considered and recorded as a donation to the Corona R/C Club.

 

Article 5: Committees

Section 1. Executive Board Committee

  1. An Executive Board Committee shall consist of ten (10) members.    A quorum shall consist of at least six (6) members of the Executive Board Committee of the corporation in order to conduct any business.
  2. The six (6) elected officers of the club (President, Vice-President, Treasurer, Secretary, Publicity/Public Relations (PR), Editor),
  3. The immediate past president of the club, or, if not available to serve, appointee by current president,
  4. One shall be appointed by the vice president, who shall be the field marshal,
  5. The president shall appoint two members to serve on the Executive Board Committee.
  6. Meetings of the Executive Board Committee. The Executive Board Committee should meet bi-annually or as needed and should be chaired by the president.
  7. Duties of the Executive Board Committee.
    1. General: The Executive Board Committee shall discuss problems as well as potential problems concerning the club and establish solutions which can be presented to the membership.
    2. Club Officer Removal: Any club officer of the Board of Directors may be removed, either with or without cause, by the Executive Board Committee, at any time.  A majority vote of the Executive Board Committee shall be required for the removal of any officer.

Section 2.  Other Committees

The corporation shall have such other committees as may from time to time be designated by resolution of the board of directors.  These committees may consist of persons who are not also members of the board and shall act in ad advisory capacity to the board.

 

Article 6: Execution of Instruments, Deposits, and Funds

Section 1. Execution of Instruments

The board of directors, except as otherwise provided in these bylaws, may by resolution authorize any officer or agent of the corporation to enter into any contract or execute and deliver any instrument in the name of and on behalf of the corporation, and such authority may be general or confined to specific instances.  Unless so authorized, no officer, agent, or employee shall have any power of authority to bind the corporation by any contract or engagement or to pledge its credit or to render it liable monetarily for any purpose or in any amount.

Section 2. Checks and Notes

Except as otherwise specifically determined by resolution of the board of directors, or as otherwise required by law, checks, drafts, promissory notes, orders for the payment of money, and other evidence in indebtedness of the corporation shall be signed by the treasurer.

Section 3. Deposits

All funds of the corporation shall be deposited from time to time to the credit of the corporation in such banks, trust companies, or other depositories as the board of directors may select.

Section 4. Gifts

The board of directors may accept on behalf of the corporation any contribution, gift, bequest, or device for the nonprofit purposes of this corporation.

Article 7: Corporate Records, Reports, and Property

Section 1. Officers’ Inspection Rights

Every officer shall have the absolute right at any reasonable time to inspect and copy all books, records, and documents of every kind and to inspect the physical properties of the corporation, and shall have such other rights to inspect the books, records, and properties of this corporation as may be required under the articles of incorporation, other provisions of these bylaws, and provisions of law.

Section 2. Ownership of Materials Produced

All works and/or acquisitions made in the name of Corona R/C Club, Inc. that have been paid by the corporation to a third party are property of the Corona R/C Club, Inc.  This includes but is not limited to equipment, internet related acquisitions, clothing, electronic files such as rosters, forms, flyers, advertisements, and letters.  In the event of a resignation or completion of a term of office by a club officer, all documents, equipment, and properties shall be given to their successor or the president.

Officers in the charge or care of properties requiring a password, signature, or other forms of validation, shall be required to store such data or documents in a way that shall allow at least one other officer to be granted access in the event the primary person in charge is not available. Email address information shall be excluded from this requirement.

 

Article 8: Meeting of Members

Section 1. Place of General Membership Meetings 

Regular meetings of the officers and general membership shall be held at the direction of the president.   If the club meeting falls on a legal holiday, club event / function or has to be canceled due to inclement weather the regular meeting shall be held at the same hour and place on the following week unless otherwise specified by the president and/or board of directors.  If the meeting on the following week is also not possible then the meeting for the month will be cancelled and the board of directors will continue with all business pertinent to the club until the next scheduled monthly meeting.  The purposes of these meetings are to elect officers and transacting other business pertinent to the club.

 

Section 2. Notice of General Membership Meetings

Unless otherwise provided by the articles of incorporation, these bylaws, or provisions of law, notice stating the place, day, and hour of the meeting and, in the case of a special meeting, the purpose or purposes for which the meeting is called, shall be delivered not less than 10 (ten) nor more than 50 (fifty) days before the date of the meeting.  Notification of club meetings will appear in one or more communication venues that the club has at its disposal which include the club website (home page, event calendar and forum), newsletter, field bulletin board, email, personal contact or mail.  Notification is made by or at the direction of the president, or the secretary, or the president calling the meeting, to each member entitled to vote at such meeting.  If mailed, such notice shall be deemed to be delivered when deposited in the United States mail addressed to the member at his or her address as it appears on the records of the corporation, with postage prepaid. Personal notification includes notification by telephone or by electronic means such as email.

The notice of any meeting of the members at which officers are to be elected shall also state the names of all those who are nominees or candidates for election to the board at the time notice is given.

 

Section 3. Quorum for General Membership Meetings

The purpose of a quorum requirement is to ensure that a representative population segment of the total club membership is in attendance thus providing an acceptable membership presence.

  1. The presence of not less than ten (10) percent of the total number of club officers (board of directors) and general members will constitute a quorum and will be necessary to conduct the business of this organization.
  2. Except as otherwise provided under the articles of incorporation, these bylaws, or provisions of law, no business shall be considered by the members at any meeting at which the required quorum, either the general members and/or board of directors, is not present, and the only motion which the chair shall entertain at such meeting is a motion to adjourn.

Section 4. Majority Action as Membership Action

Every act or decision done or made by a majority of voting members present in person at a duly held meeting at which a quorum is present is the act of the members, unless the articles of incorporation, these bylaws, or provisions of law require a greater number.

Section 5. Voting Rights

Each club officer (board of directors) and general member is entitled to one (1) vote on the matter submitted to a vote to the members at a general club meeting.  Voting at duly held meetings shall be by voice vote.  Election of officers, however, shall be by written ballot.

Section 6. Action by Written Ballot

Except as otherwise provided under the articles of incorporation, these bylaws, or provisions of law, any action which may be taken at any regular or special meeting of members may be taken without a meeting if the corporation distributes a written ballot to each member entitled to vote on the matter.  The ballot shall:

  1. Set forth the proposed action;
  2. Provide an opportunity to specify approval or disapproval of each proposal;
  3. Indicate the number of responses needed to meet the quorum requirement and except for ballots soliciting votes for the election of officer, state the percentage of approvals necessary to pass the measure submitted; and
  4. Shall specify the date by which the ballot must be received by the corporation in order to be counted. The date set shall afford members a reasonable time within which to return the ballots to the corporation.

Ballots shall be mailed, personally delivered, or electronically delivered via email or web poll in the manner required for giving notice of membership meetings as specified in these bylaws.

Approval of action by written ballot shall be valid only when the number of votes cast by ballot within the time period specified equals or exceeds the quorum required to be present at a meeting authorize the action, and the number of approvals equals or exceeds the number of votes that would be required to approve the action at a meeting at which the total number of votes cast was the same as the number of votes cast by ballot.

Section 7. Conduct of Meetings

Meetings of general members shall be presided over by the president of the corporation or, in his or her absence, by the vice president of the corporation or, in the absence of all of these persons, by a chairperson chosen by a majority of the voting members present at the meeting.  The secretary of the corporation shall act as secretary of all meetings of members, provided that, in his or her absence, the presiding officer shall appoint another person to act as secretary of the meeting.

Section 8. Electronic Recording of Meeting Minutes

Any meeting whether it be the Board of Directors, Executive Committee, a committee and/or general membership meeting may be electronically recorded as to serve and help in the transcription of accurate meeting notes in order to prepare the required written meeting minutes document of record.

Article 9: Amendment of Bylaws

Section 1.  Amendment

The bylaws may be amended by submitting in writing the proposed amendment to the secretary.  A proposed amendment shall be signed by at least five (5) general members in good standing.  The proposed amendment shall be read at the regularly scheduled meeting, printed in the next newsletter, and then presented at the second regularly scheduled meeting for further discussion and to be voted upon.  Amendment of the bylaws will require a majority vote of the club officers and general members at a duly held meeting at which a quorum is present.  A signed absentee ballot may be submitted to a club officer prior to the second meeting.  The editor will publish the amendment in the club newsletter.

An amendment change of any type (deletion and/or addition) shall remain unchanged for a period of one (1) year from its time of acceptance unless it is proven to have a serious effect or impact on the normal functioning of corporation operations (financial, legal, ethical, and safety).

Subject to the power of the members, if any, of this corporation to adopt, amend, or repeal the bylaws of this  corporation and except as may otherwise be specified under provisions of law, these bylaws , or any of them, may be altered, amended, or repealed, and new bylaws adopted by approval of the members.

Article 10: Special Club Positions

Section 1. Flight Instructor

Flight Instructors must be active Corona R/C Club, Inc. members for at least one (1) year and demonstrate the ability to instruct and shall demonstrate knowledge and respect for club Field Safety Rules. They shall be appointed for one year in January by the Executive Board and are responsible for instructing and signing off on new members flying capabilities and must have their name printed as an instructor in the club newsletter and roster.

Section 2. Club Field Marshal

One (1) Field Marshal will be appointed for one (1) year in January by the Vice-President.  The Field Marshal is responsible for maintaining adherence to the Academy of Model Aeronautic (AMA) and club Field Safety Rules and, shall demonstrate knowledge and respect for club Field Safety Rules, and shall appoint field safety deputies at their discretion with the approval of the board of directors.  This is a non-elected position and is not covered under the provisions as outlined in Article 3, Section 3.

Section 3.  Membership Coordinator

The president may appoint a Membership Coordinator to help assist the Treasurer in the preparation and maintenance of the Academy of Model Aeronautic (AMA) and club’s general membership rosters.  The duration of the appointment is at the direction of the president.  The president or secretary will notify and request the AMA to recognize this club member as the Membership Coordinator giving them access to the online AMA electronic roster.  This position does not require club approval or confirmation.  This is a non-elected position and is not covered under the provisions as outlined in Article 3, Section 3.

 

Article 11:  Fiscal Year

Section 1.  Fiscal Year Dates

The fiscal year of the corporation shall begin on the first day of January and end on the last day of December in each year.

 

Adoption of Bylaws

These are the bylaws of the Corona R/C Club, Inc. as of this date

As revised on: October 1, 2015

 

Bylaw Review Committee Members:  Carl Lindou-Club President, John Kupinski-VP, Gary Funkhouser-Treasurer, Ed Bialon-Club Publicity / PR Officer, Brent Peterson-Editor, Bryan Hester-Club Member